Resources for current Coordinators
This area of the website has been created to assist EYH coordinators in planning
and coordinating EYH conferences. If you have questions or need any assistance, please contact us
at (510) 430-2222 or
Download planning materials
EYH logo and branding guidelines
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Interested in coordinating a conference?
There are many benefits to taking the lead and organizing an EYH Conference. EYH Conferences are
designed to provide the following unique impacts:
- Provide a forum for girls to engage with women involved in STEM
- Promote interaction with peers in hands-on activities
- Introduce girls to a variety of STEM careers and encourage them to pursue the exploration
EYH Conference organizers gain recognition and professional credibility among peers and the
community for leading conferences. Conference organizers also gain project management experience
and get satisfaction in seeing their efforts come to fruition.
Planning an EYH conference is not a task for just one person. After you have checked to make
sure there is not an EYH within approximately 50 miles of your city or town, and you’ve decided to
explore putting on a conference, the first thing you should do is to contact your local chapter of
the American Association of University Women.
AAUW co-sponsors many EYH conferences throughout the United States and they can be a good
partner in helping you initiate a conference. After you have contacted AAUW, ask them if they have
any local connections at local universities or junior colleges, since conferences are usually held
at institutions of higher education. Then, call or email some women faculty who work in the science
or math departments. It’s also helpful to connect with Women Deans of departments. In the
introduction, introduce EYH and direct them to the EYH website and indicate your interest in
partnering to start a conference for girls in science and math.
After you have done this, it’s time to think of how to organize a planning committee. A good
planning committee should have at least 6-8 dedicated individuals. The national office has a
comprehensive organizational packet to help you determine which committees you will need and what
they should do. Sample committees may include a facility committee, a fundraising committtee, a
program committee, and a marketing and publicity committee.
How to recruit committee members:
- If on faculty at a University, contact female colleagues who are involved in science,
technology, engineering and mathematics (STEM) careers. If you are not already part of a
university contact the school of engineering or computer science and try to locate female
faculty to introduce them to our program.
- Contact your local chapter of the American Association of University Women (AAUW.org). Many
local chapters already co-sponsor EYH conferences. Tell them a bit about our program and ask
them if their chapter is interested in taking on a community service project to get more middle
and high school girls interested in STEM careers.
- Once interest is built, set an initial planning meeting to bring these parties
- A minimum of 6-9 committed volunteers is needed who can devote the next year to planning
and executing the conference. They do not have to work on the conference full-time, but they
should be able to attend a monthly meeting and do some other work as requested.
- You will need a place to hold your EYH conference such as a local junior college or a
- You will need to make contact with schools and other necessary affiliates
You should not consider registering your EYH without some of the resources above partially in
place. Once you see if there is sufficient interest you can register your conference with our
Ready to get started? Click
here to sign up!
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